RULES
ELIGIBILITY
The 2004 awards are open to any individual,
company, business, innovation or project that has
launched, been redeveloped or shown substantial
measurable progress during the awards period,
which runs from September 15, 2003 until
September 30, 2004.
Entries must fall into one of the 30 awards
categories. Entries may be submitted in multiple
categories, if applicable. Entries may not be
submitted more than once per category. There is no
limit to the number of entries that may be
submitted by any entrant, however, a complete
entry form and separate entry fee must be
submitted with each entry.
Sponsors of the 2004 Awards may submit entries,
however, a category sponsor may not submit an
entry in a category, which it is sponsoring.
The company or employer of a juror may submit
entries, however, the juror must recuse himself
from judging particular categories where his or
her company or employer has entered submissions.
Sponsors and companies or employers of jurors
will receive no special treatment as ensured by
the judging rules. The Awards Co-Chairs in their
sole discretion reserve the right to disqualify
any entry or juror at any point in the judging
process on the basis of the appearance of
impropriety.
INELIGIBLE ENTRIES
Submissions that contain pornographic material,
make defamatory statements, promote "hate"
messages or are otherwise offensive in the sole
discretion of the Awards Co-Chairs are not
eligible for entry. Ineligible entries may be
disqualified at any point without notification.
DEADLINES
The final deadline for entries for the 2004
Awards is September 30, 2004. All entry
forms and full payment of entry fees must be
received by this date to be eligible for entry.
Send completed and signed entry forms and entry
fees to:
Digital Media Wire, Inc.
Attn: Awards Administrator
Billboard Digital Entertainment Awards
8721 Hollywood Hills Road
Los Angeles, CA 90046
Phone: 323-822-0936
Fax: 323-372-3849
Any award entries or entry fees received after
the closing date will be returned.
ENTRY FEES
$150.00 per entry.
Entry fees are non-refundable once entries have
been received.
Eligible non-profits qualify for a reduced entry
fee of $75.00 per entry. An eligible non-profit is
a U.S. non-profit organization with a valid
501(c)(3) Tax ID number, or a non-profit
organization from outside the US that can provide
equivalent documentation.
PAYMENT INFORMATION
Payment may be made by check or money order
made out to "Digital Media Wire, Inc." and must be
in U.S. dollars only.
ENTRY FORM
Each entry must include 5 copies of the
completed entry form. The 2004 Entry Form is
available online at
www.digitalentertainmentawards.com/entry.html
Supporting materials specified as optional on
the entry form must be in a reproducible, 8-1/2" x
11" size. Optional supporting materials may also
include actual product samples. Instructions for
submitting supporting materials required for
specific categories are stated on the entry form.
We reserve the right to disqualify any submission
that does not meet these entry requirements. An
entry may be withdrawn for any reason up until
5.30pm on September 15, 2004 upon written request
to the Awards Administrator. However, entry fees,
once received, are non-refundable.
Entrants will receive an email acknowledgement
when an entry has been received. Only nominated
entries will be notified beyond that point.
AWARDS CO-CHAIRS
The 2004 Awards Co-Chairs are John Kilcullen,
President, VNU Music & Literary Group and
Publisher, Billboard and Ned Sherman, Co-Founder
and CEO, Digital Media Wire, Inc.
SELECTION OF CATEGORIES
The categories are determined at the sole
discretion of the Awards Co-Chairs. The inclusion
of a category one year does not necessarily
dictate that it will be included in future years.
SELECTION OF JURORS
Jurors for the Awards are determined at the
sole discretion of the Awards Co-Chairs. Jurors
are generally senior executives of leading
entertainment companies, academics and editors,
publishers and writers of major North American
media outlets. There are 5 to 7 jurors in each
jury for the 2004 Awards. Jurors and juries are
determined on a year-by-year basis.
JUDGING PROCESS
Entries will be judged on the basis of the
information provided by entrants on the completed
entry form and the supporting materials.
All eligible entries will be reviewed, and a
short list of entries will be nominated for
consideration of the jurors for each category. The
Awards Co-Chairs and jurors may draw upon their
own experiences to nominate entries to be included
in the short list. The jurors will then select 4
finalists and a winner in each category. In the
event of a tie, the Awards Co-Chairs will
determine the winner in a particular category.
Throughout the review and judging process,
entries will be evaluated based on specific
criteria relevant to each category as set out in
the category descriptions. Particular focus will
be given to:
Innovation - impact on the industry
Creativity - technical and commercial
Content - compelling and unique
Interactivity - user interface and user experience
Business benefits and market success
The jury process is a silent vote process that
is designed to minimize personal, non-objective
beliefs from undue influence on other jurors. This
is done to allow each juror to make their
judgments based upon personal experience and not
upon the experience of others.
Details of the jury meetings will not be
disclosed. The jury decisions are final and no
correspondence will be entered into regarding
them.
THE AWARDS BANQUET
Winners will be announced at the 2004 Awards
Banquet at the Grand Horizon Ballroom - Covel at
Sunset Village, UCLA in Los Angeles on the evening
of November 5, 2004.
TERMS & CONDITIONS OF ENTRY
Each entrant represents, warrants and agrees
that it owns the rights to all materials supplied
in connection with an awards entry and such
materials do not and will not defame, infringe or
violate the trademark, copyright, patent or
privacy rights or any other rights or any third
party and are not the subject of any actual or
threatened litigation or claim. Entrant shall
indemnify VNU Business Media and Digital Media
Wire, Inc. and their affiliated entities, assigns
and licensees against any loss, cost or damage
(including reasonable attorneys' fees) arising out
of or in connection with any breach of any of the
aforesaid representations, warranties or
agreements.
By entering the Awards, each entrant expressly
authorizes VNU Business Media and Digital Media
Wire, Inc. to use the specific text and visual
materials submitted for the purposes of promoting
the Awards in presentations, reports for
publication, website and media activities as well
as other forms of promotions/publicity materials
in all media now known or hereafter developed.
Submission of an entry that meets all
eligibility requirements and full payment of the
entry fee by the deadline as stated herein ensures
that the entry will be reviewed and considered for
nomination. No other representation or warranty is
made concerning entries and all implied warranties
are hereby expressly disclaimed.
If for any reason the Awards are not capable of
running as planned due to acts beyond the control
of VNU Business Media and Digital Media Wire, Inc,
including acts of force majeure, acts of war,
domestic terrorism, fraud, technical failures, or
any other causes beyond the control of VNU
Business Media and Digital Media Wire, Inc., which
corrupt or affect the administration, security,
fairness, integrity, or proper conduct of the
Awards, VNU Business Media and Digital Media Wire,
Inc. reserve the right at their sole discretion,
to terminate or cancel the Awards without any
liability except the return of entry fees paid.
The Awards shall be governed by the laws of the
state of New York without regard to its conflicts
of laws principles and any action shall take place
in the courts of the state of New York.
If an entry is nominated for an award or
receives an award, the manner and details of
announcing such nomination and award is strictly
within the discretion of Awards. Entrant
understands and acknowledges that all awards may
not be given or publicized in the same manner, and
some may be presented at the 2004 Awards Banquet
while others may not.
CONTACT
Need help or have a question?
Phone: 323-822-0936
Fax: 323-372-3849
info@digitalentertainmentawards.com
www.digitalentertainmentawards.com
